Exhibitor Hall Hours: Thursday, September 27th: 7:00-8:00am Breakfast, 12:00-1:30pm Lunch, and 5:00-7:00pm Exhibitor Faire Registration, Booth Set Up and Booth Tear Down: Registration and Booth Set Up: Wednesday, September 26th from 3:00-6:00pm. *Setup MUST be completed by 6:00pm. Booth Tear Down: Breakdown can start anytime after 7:00pm on Thursday. *All exhibits must be removed by 12:00pm Friday. Need to ship materials to the conference? Please ship to the following address and make sure you include your company name and contact on the package. HFMAC Attn: Rebekah Love 120 S. Dr. Martin Luther King Jr. Blvd. South Bend, IN 46601 How are booths assigned? Booths are assigned based on sponsorship level followed by date payment is received. So register early for the best spots. Thursday morning Breakfast You will be given a pre-assigned table for your company representatives to visit with attendees during the exhibit hall hours outlined above. You may have 1-2 representatives there to share breakfast with any attendees that wish to join you. (No literature or give-aways please). Pre and Post Conference Mailing List Sponsors will be given a pre and post-conference attendee mailing lists. The lists are provided for one-time postal use only and will include attendee name, company name, title, and business address. Those attendees who have indicated ‘no outside distribution’ will be excluded from the list. The list remains the sole exclusive property of HFMA REGION 7, and may not be used for any purpose, or incorporated into any other list or database. *Our members feel very strongly about violation of list use and they let us know when any violations occur. In order to protect your good standing with our members, please take care to adhere to our policy. Exhibit Hall Vendor We will be working with the South Bend Convention Center for hall set up for this event. They will provide the furnishings and the pipe and drape for your booth. Additional information regarding their services will be sent with your exhibitor confirmation materials. How to register your booth staff? Once we open online registration for conference attendees (around May 25th), you will be able to visit the Cvent event page specifically for Exhibitors and register your booth attendants. Additional attendees from your company?? If you have additional people from your company that would like to attend this event (above those that are included in your booth package), they will need to go online and register as a conference attendee and pay the associated fee. A link to registration will be posted once the brochure is completed and online registration is open (around May 25th). Hotel Rooms If you should need a hotel room for this event, please visit the HOTEL page on our website for complete details, which includes the hotel booking options available. Cancellation Policy All cancellations must be received in writing (email is acceptable). If HFMA Region 7 receives a written request for cancellation of space prior to August 21st, 2018 the sponsor will be eligible for a full refund minus a $200 administrative processing fee. No refunds will be made after August 21st, 2018.
