Sponsorship Packages - All Sold Out
Contact for Questions
Sponsorship/Exhibitor Chair: Brad Willkie – 317-517-8148 - bwillkie@claimaid.com
or
Meeting Planner: Wendy Ellwein - 651-340-6426 - info@hfmaregion7.com
Packages:
Gold Sponsor (Keynote and Mix Drink) - ALL SPOTS SOLD OUT!
Silver Sponsor (Beer and/or Wine) - ALL SPOTS SOLD OUT!!
Bronze Sponsor (Dessert) - ALL SPOTS SOLD OUT!!
Event Details:
Exhibitor Hall Hours:
Sunday, July 17th: 6:00-8:00pm Opening Networking Reception
Monday, July 18th: 12:00-1:30 Lunch and 4:00-6:00 Exhibitor Faire
Registration, Booth Set Up and Booth Tear Down:
Registration and Booth Set Up:
Sunday, July 17th from 3:00-6:00pm. *Booth Setup MUST be completed by 6:00pm.
Booth Tear Down:
Monday, July 18th from 6:00-8:00pm. *All exhibits must be removed by 8:00pm.
Monday Morning Breakfast
You will be given a pre-assigned table for your company representatives to visit with attendees during breakfast on Monday. You may have 1-2 representatives there to share breakfast with any attendees that wish to join you. (No literature or give-aways please).
Pre and Post Conference Mailing List:
Sponsors will be given a pre and post-conference attendee mailing list. The lists are provided for one-time postal use only and will include attendee name, company name, title, and business address. Those attendees who have indicated ‘no outside distribution’ will be excluded from the list. The list remains the sole exclusive property of HFMA REGION 7, and may not be used for any purpose, or incorporated into any other list or database. “Our members feel very strongly about violation of list use and they let us know when any violations occur. In order to protect your good standing with our members, please take care to adhere to our policy”.
Exhibit Hall Vendor
We will be working with WI Expo for hall set up for this event. They will provide the furnishings and the pipe and drape for your booth. Additional information regarding their services will be sent with your exhibitor confirmation materials.
How to register your booth staff?
Once we open online registration for conference attendees, an email will be sent to you with a code that will allow you to waive the fee of the individual(s) whose registration is included in your package.
Additional attendees from your company??
If you have additional people from your company that would like to attend this event (above those that are included in your booth package), they will need to go online and register as a conference attendee and pay the associated fee. A link to registration will be posted once the brochure is completed and online registration is open (around May 1st).
Hotel Rooms
If you should need a hotel room for this event, please visit the HOTEL page on our website for complete details, which includes the hotel booking options available.
Cancellation Policy
All cancellations must be received in writing (email is acceptable). If HFMA Region 7 receives a written request for cancellation of space prior to April 17th, 2016 the sponsor will be eligible for a full refund minus a $200 administrative processing fee. No refunds will be made after April 17th, 2016.
Printable Info Document:
To download all of the above information in one easy to read, printable document, CLICK HERE.
Contract:
All Sponsors must agree to terms of the HFMA Region 7 Sponsorship Contract. Once you have read the contract, check yes to the appropriate question during registration to agree to terms. CLICK HERE to view the contract.
Contact for Questions
Sponsorship/Exhibitor Chair: Brad Willkie – 317-517-8148 - bwillkie@claimaid.com
or
Meeting Planner: Wendy Ellwein - 651-340-6426 - info@hfmaregion7.com
Packages:
Gold Sponsor (Keynote and Mix Drink) - ALL SPOTS SOLD OUT!
- Verbal recognition Sunday and Monday evening
- Introduce one Keynote or General Session Speaker
- Option to place promotional items (no literature) for your session for each attendee
- Mix Drink Tickets Distributed at your booth by your team on Sunday and Monday Evening
- Premium 8 ft. x 10 ft. booth with one 8ft. skirted tables (1st Selection of Booth Location)
- 6ft. Display/Booth at the front of the Keynote or Closing Speaker Area
- Conference registration for 4 representatives – access to entire conference ($500/person value)
- Logo on front of Region 7 Conference Brochure
- Company logo on Neck Wallets Insert
- Company listing on Program Handout
- Pre and Post-conference attendee mailing list
- Name badges with recognition ribbons
- Introduction of Representatives at conference & inclusion in the Sponsor/Exhibitor Slide Show
- Recognition on Conference Website with Link to your Company Website
- A pre-assigned table for your company representatives to visit with attendees during Monday breakfast
Silver Sponsor (Beer and/or Wine) - ALL SPOTS SOLD OUT!!
- Verbal recognition Sunday and Monday evening
- Introduce a Breakout Session Speaker
- Option to place promotional items (no literature) for your session for each attendee
- Standard 8 ft. x 10 ft. booth with one 8ft. skirted table (2nd Selection of Booth Location)
- Conference registration for 3 representatives - access to entire conference ($500/person value)
- Pre and Post-conference attendee mailing list
- Beer and/or Wine Tickets Distributed at your booth by your team for Sunday and Monday Evening
- Company listing in Brochure & on Insert in the Program Handout
- Introduction of Representatives at conference & inclusion in the Sponsor/Exhibitor Slide Show
- Company recognition on Conference website
- A pre-assigned table for your company representatives to visit with attendees during Monday breakfast
Bronze Sponsor (Dessert) - ALL SPOTS SOLD OUT!!
- Verbal recognition Sunday and Monday evening
- Standard 8 ft. x 10 ft. booth with one 8ft. skirted table (3rd Selection of Booth Location)
- Conference registration for 2 representatives - access to entire conference ($500/person value)
- Company listing in Brochure & on Insert in the Program Folder
- Pre and Post-conference attendee mailing list
- Dessert Distributed at your booth one time during the event by Grand Geneva Staff.
- Introduction of Representatives at conference & inclusion in the Sponsor/Exhibitor Slide Show
- Company recognition on Conference website
- A pre-assigned table for your company representatives to visit with attendees during Monday breakfast
Event Details:
Exhibitor Hall Hours:
Sunday, July 17th: 6:00-8:00pm Opening Networking Reception
Monday, July 18th: 12:00-1:30 Lunch and 4:00-6:00 Exhibitor Faire
Registration, Booth Set Up and Booth Tear Down:
Registration and Booth Set Up:
Sunday, July 17th from 3:00-6:00pm. *Booth Setup MUST be completed by 6:00pm.
Booth Tear Down:
Monday, July 18th from 6:00-8:00pm. *All exhibits must be removed by 8:00pm.
Monday Morning Breakfast
You will be given a pre-assigned table for your company representatives to visit with attendees during breakfast on Monday. You may have 1-2 representatives there to share breakfast with any attendees that wish to join you. (No literature or give-aways please).
Pre and Post Conference Mailing List:
Sponsors will be given a pre and post-conference attendee mailing list. The lists are provided for one-time postal use only and will include attendee name, company name, title, and business address. Those attendees who have indicated ‘no outside distribution’ will be excluded from the list. The list remains the sole exclusive property of HFMA REGION 7, and may not be used for any purpose, or incorporated into any other list or database. “Our members feel very strongly about violation of list use and they let us know when any violations occur. In order to protect your good standing with our members, please take care to adhere to our policy”.
Exhibit Hall Vendor
We will be working with WI Expo for hall set up for this event. They will provide the furnishings and the pipe and drape for your booth. Additional information regarding their services will be sent with your exhibitor confirmation materials.
How to register your booth staff?
Once we open online registration for conference attendees, an email will be sent to you with a code that will allow you to waive the fee of the individual(s) whose registration is included in your package.
Additional attendees from your company??
If you have additional people from your company that would like to attend this event (above those that are included in your booth package), they will need to go online and register as a conference attendee and pay the associated fee. A link to registration will be posted once the brochure is completed and online registration is open (around May 1st).
Hotel Rooms
If you should need a hotel room for this event, please visit the HOTEL page on our website for complete details, which includes the hotel booking options available.
Cancellation Policy
All cancellations must be received in writing (email is acceptable). If HFMA Region 7 receives a written request for cancellation of space prior to April 17th, 2016 the sponsor will be eligible for a full refund minus a $200 administrative processing fee. No refunds will be made after April 17th, 2016.
Printable Info Document:
To download all of the above information in one easy to read, printable document, CLICK HERE.
Contract:
All Sponsors must agree to terms of the HFMA Region 7 Sponsorship Contract. Once you have read the contract, check yes to the appropriate question during registration to agree to terms. CLICK HERE to view the contract.
